Time lost searching
Which revision is current? Who approved it? Where is the attachment? The answer lives in someone’s inbox.
Document and process management
Your documents move on their own.
Docelera receives every document, reads what matters, files it in the right place and takes it to approval — with the files in your company’s Google Drive or Microsoft 365.
A stalled document is a stalled process
Certificates arrive by e-mail, revisions sit in loose folders and approval depends on someone remembering.
Forgotten approvals
Without a clear workflow, the document waits on the desk of someone who does not know they need to sign.
Audits under pressure
Gathering evidence becomes a project: versions, signatures and history spread across several systems.
How it works
Three steps from receipt to approval, with no typing.
- 1
Receives
Documents arrive by upload or in batches: a multi-page PDF is split document by document.
- 2
Reads and files
AI recognises each document type, fills in the fields, links related documents and files them in the right folder.
- 3
Routes
Each class follows its workflow: review, approval with electronic signature, the previous version marked obsolete and everyone notified.
See it working
Recorded on the platform’s real screens, in a metalworking company’s demo.
AI document intake 1:09
A PDF holding several documents is split, read and filed; the certificate and the payment slip link themselves to the invoice.
Controlled documents 2:14
A procedure created from the ISO 9001 template, reviewed and approved with a PIN, the competence matrix, the controlled copy and the signature trail.
Narration and burned-in subtitles in Portuguese.
Everything a document needs
Document control
Revisions, current and obsolete versions, controlled copies and the history of every change.
Approval workflows
Steps per document class, owners by group, deadlines and electronic signature.
AI reading
Fields extracted from PDFs, scans and photos, with the source of each value to check.
Automatic links
Documents of the same process find each other: order, invoice, certificate and payment.
Tailored libraries
Classes, properties, views and permissions set up per department, without code.
Tasks and deadlines
One queue of pending work per person and group, with priorities and e-mail reminders.
Quality management system
NCR and 8D CAPA, audits, training, calibration, inspections and change management (ISO 9001).
Third-party access
Suppliers and partners see and sign only their own company’s documents.
API and integrations
REST API and webhooks to connect Docelera to your ERP and other systems.
Every department, its own process
Quality
Procedures, work instructions, records and evidence ready for the ISO 9001 audit.
Imports
Each shipment’s documents arrive together, are read and linked to the import; the customs broker signs their part.
Purchasing and suppliers
Certificates, approvals and supplier evaluations with expiry dates under control.
Sales
Orders received by e-mail become records with their fields filled in and go on to approval.
Your files stay yours
In your company’s storage
Files stay in your company’s Google Drive or Microsoft 365; Docelera keeps only the control data.
Isolated customers
Each customer has its own database and its own application server: no data is shared.
Controlled access
Sign-in with the company’s Google or Microsoft account and permissions per library, class and group.
Traceability
Every change, signature and file access is logged, in line with GDPR/LGPD and ISO 9001.
A plan the size of your operation
Pricing depends on the number of users, libraries and documents read by AI. Tell us about your process and we will put together a proposal.